Bank Statement Converter for Accountants

Five document types run through one account: bank statements, invoices, pay stubs, W-2s and 1099s. They share a review screen and an export path, so the workflow is learned once rather than per document type.

Bank statements are the recurring case, and the product is shaped around them — they are the longest documents, the most varied between institutions, and the ones with real arithmetic to check. The others are there because the same review-before-export discipline applies to them.

It is a document workflow rather than accounting software. There is no ledger, no chart of accounts, no trial balance and no period close. What it produces is spreadsheet data you have inspected, for use in the tools you already run.

Because the five types share one review screen, the trust behaviour is consistent across them: the same colour banding on cells, the same per-row flags, the same rule that a check which could not run says so. Learning what an amber cell means on a bank statement means knowing what it means on a pay stub.

The checks depend on what the document type makes checkable, which is the only honest way to do it. A bank statement has balance arithmetic: opening plus credits minus debits against the printed closing figure. An invoice has line-item arithmetic and a total to test it against. A pay stub has gross against the sum of its earnings lines and net against gross less deductions.

Where a document supplies the figures a check needs, the check runs and its result is shown per row. Where it does not, that is reported as a check that could not run — never as a pass. The distinction is the whole value of the trust layer: a green result that might mean "verified" or might mean "nothing looked" is worth nothing.

What no check can reach is a value with nothing on the document to compare it against. A vendor name, a tax identifier, an account number — these are extracted and displayed, and nothing has confirmed them. Any claim that every field is verified would be false for every document type here.

Nor is anything adjusted to make a check succeed. Where a document contradicts itself, both figures are shown as printed and the row is flagged — the disagreement is the finding, and resolving it silently would discard it.

Nothing leaves StackExtract without you choosing to export it. The review screen is between extraction and export by design, and every cell in it is editable.

Documents stay in your account with their edits and resolutions intact, so a job can be reopened rather than redone. Saved column preferences for bank statements carry the ordering and the hidden columns you settled on into the next statement and into its exported file.

Exports are CSV and XLSX, with QuickBooks-ready CSV available for bank statements. XLSX is usually right for workpapers; CSV for anything that will be consumed by another tool.

There is no direct integration and no API in this version. QuickBooks-ready CSV is a file you download and import yourself, and it is the only QuickBooks-specific output — not QBO, not Web Connect. The import decisions stay in your environment.

Exported files preserve the edits made in review, so the reviewed result is the artefact rather than a copy that needs correcting again. Accented characters survive the round trip into Excel, which matters as soon as a vendor or payee ledger is being matched on name.